In many industries—from construction and architecture to the creative sector—work relies on large files that often cannot be attached to emails or easily shared with clients using different tools. Collaborating with people who don’t have OneDrive, Google Drive, or any other cloud storage becomes even more challenging. In such an environment, how can you ensure smooth data flow, security, and convenience for both your team and your clients?
The answer is Dropbox Business – a solution designed for easy sharing of large files and professional collaboration with anyone, regardless of the tools they use.
Problem: large files, different systems, no common platform
Typical projects involve files of the following sizes:
- 1–50 GB: video recordings, RAW photos, 3D models, technical documentation
- 100–500 MB: design PDFs, construction plans, diagrams
- Dozens of files that need to be exchanged quickly
Sending by email is out of the question, WeTransfer has its limits, and customers are not always willing or able to create an account with services such as OneDrive or Google Drive.
The result?
- Delays,
- no single place with the latest versions,
- chaos in communication,
- difficulties in downloading large packages,
- problems with the security of transmitted data.
Dropbox eliminates these limitations.
Dropbox Business as a universal space for sharing large files
1. Share files with anyone—no account required
Your client doesn’t need Dropbox, OneDrive, or any other tool.
They can:
- download the file with a single click,
- view the file in a browser (e.g., PDF, video, photo, CAD—no additional software required),
- receive updates via the same link.
This is the perfect solution for customers, contractors, and partners who just want to “download the file” – quickly and without technical barriers.
2. Transfer really large files – up to 250 GB
The Dropbox Transfer feature allows you to transfer:
- single files up to 100–250 GB (depending on your plan),
- entire document packages,
- project folders.
This is significantly more than the limits of competing tools and a completely secure way to distribute large files. Importantly, the recipient does not need to have an account to receive the transfer.
3. Shared folders for people outside your organization
Need space for ongoing collaboration on a project? Dropbox lets you create a shared folder to which you can invite:
- a client,
- a contractor,
- external designers.
You can give them exactly the permissions they need:
- view only,
- download,
- upload new versions,
- comment.
This is the perfect solution for companies that want to work with clients in a single, organized environment—even if they don’t have their own cloud tools.
4. Version history and protection against mistakes
Dropbox automatically saves file history. If a customer:
- deletes a file,
- overwrites it with an incorrect version,
- accidentally modifies a folder,
you can recover the data with a single click.
This is a key safeguard for companies working on projects where mistakes can cost time and money.
5. Preview over 300 file types without installing software
Dropbox opens, among others:
- CAD files,
- image files,
- PDFs,
- 4K videos,
- RAW photos,
- technical documentation.
Customers can view a given file without having to install industry-specific software. This is a huge convenience, especially in the construction, creative, and design industries.
Examples of applications in companies
Construction and architecture
- sharing designs and visualizations with customers without OneDrive,
- transferring large CAD files,
- creating “working folders” for investors.
Video and photo industry
- transferring RAW files and recordings of 50–200 GB,
- transferring final materials to the client in a single link.
Marketing and creative agencies
- approval of graphic designs,
- exchange of large photo packages,
- secure folders for clients.
Enterprise-level security
Dropbox offers:
- file encryption during transfer and at rest,
- access and permission control,
- sharing monitoring,
- the ability to block file downloads and printing,
- change logging.
The client sees only what you share with them — nothing more.
Summary: Dropbox eliminates barriers to sharing large files
With Dropbox Business, you can:
✔ send huge files without email limits,
✔ share projects with clients without OneDrive or other tools,
✔ collaborate on folders without having to create accounts,
✔ ensure complete security and access control,
✔ share, comment on, and approve documents in one place.
Dropbox is becoming a universal solution that connects teams and clients—regardless of what tools they use on a daily basis.
Want to implement Dropbox in your company?
Contact us—we’ll help you choose licenses and build the perfect environment for sharing files with clients and partners.
